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2013 budget draft - TDF Budget as of 2013-01-14

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Florian Effenberger Florian Effenberger
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2013 budget draft - TDF Budget as of 2013-01-14

Hello,

between Christmas and New Year, I have been working on the budget for
2013. The good news is that since our fundraising campaign in October,
we have received approximately 60.000 € (!) in donations, which is just
amazing, and the average donation rate per month shifted from 2.500 € to
about 10.000-15.000 €. Congratulations to everyone involved, you all can
be very proud of that!

A few comments to this very first draft of the budget, that we would
like to refine together with you.

- All counters are reset to zero, which is why at a first glance, the
available money looks less than last year. In the December budget, only
one monthly rate for our infrastructure was left, while for 2013, full
12 months are planned in.

- The item of domain names was previously left uncounted, but I
calculated our annual fees yesterday, and added that value.

- This budget only plans in the TDF Berlin account money, not the
donations SPI collected for the LibreOffice project. The most recent SPI
treasurer's report I could find is linked in the header of the budget.

- Travel fundings usually occur via SPI, not via the TDF Berlin account,
which is why we did not plan them in as fixed item in this budget.

- The safety reserve is based on my gut feeling. It might make sense to
top that up to 20.000 € to be prepared for unexpected spendings, but for
the moment, I'd like to leave it at 15.000 €.

- This budget does not yet foresee any reserves for 2014, which we
should collect already early on, since nobody knows how the donation
flow will continue.

- The budget can always only factor in the amount we definitely do have.
For planning of long-term projects, it might make sense to have a
"prospective budget" soon, to know what - given the donation flow stays
as it currently is - we have available in e.g. June. However, keep in
mind that budgets can never ever be on prospective amounts, but must fit
to what we definitely have available for spending.

- The values outside the yellow frame are planned in and/or booked
already, and the budget requests we have received so far are in the
yellow, framed box. The latter are the items we need to plan and discuss
about.

To give a better overview, I have uploaded the current budget draft to
our wiki at

        https://wiki.documentfoundation.org/File:Tdfbudget2013.pdf

Any feedback welcome, and thanks a lot to everyone for their contributions!

Florian

--
Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
Jabber: [hidden email] | SIP: [hidden email]
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint

marcpare4 marcpare4
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

Hi Florian,

A question about the funding requests. Could we have information as to
what was requested?

pt-BR project (Olivier)
QA netbooks (Björn)
Marketing (Charles) -- I think this one is for the FB ads?

Cheers,

Marc


Le 2013-01-14 10:59, Florian Effenberger a écrit :

> Hello,
>
> between Christmas and New Year, I have been working on the budget for
> 2013. The good news is that since our fundraising campaign in October,
> we have received approximately 60.000 € (!) in donations, which is just
> amazing, and the average donation rate per month shifted from 2.500 € to
> about 10.000-15.000 €. Congratulations to everyone involved, you all can
> be very proud of that!
>
> A few comments to this very first draft of the budget, that we would
> like to refine together with you.
>
> - All counters are reset to zero, which is why at a first glance, the
> available money looks less than last year. In the December budget, only
> one monthly rate for our infrastructure was left, while for 2013, full
> 12 months are planned in.
>
> - The item of domain names was previously left uncounted, but I
> calculated our annual fees yesterday, and added that value.
>
> - This budget only plans in the TDF Berlin account money, not the
> donations SPI collected for the LibreOffice project. The most recent SPI
> treasurer's report I could find is linked in the header of the budget.
>
> - Travel fundings usually occur via SPI, not via the TDF Berlin account,
> which is why we did not plan them in as fixed item in this budget.
>
> - The safety reserve is based on my gut feeling. It might make sense to
> top that up to 20.000 € to be prepared for unexpected spendings, but for
> the moment, I'd like to leave it at 15.000 €.
>
> - This budget does not yet foresee any reserves for 2014, which we
> should collect already early on, since nobody knows how the donation
> flow will continue.
>
> - The budget can always only factor in the amount we definitely do have.
> For planning of long-term projects, it might make sense to have a
> "prospective budget" soon, to know what - given the donation flow stays
> as it currently is - we have available in e.g. June. However, keep in
> mind that budgets can never ever be on prospective amounts, but must fit
> to what we definitely have available for spending.
>
> - The values outside the yellow frame are planned in and/or booked
> already, and the budget requests we have received so far are in the
> yellow, framed box. The latter are the items we need to plan and discuss
> about.
>
> To give a better overview, I have uploaded the current budget draft to
> our wiki at
>
> https://wiki.documentfoundation.org/File:Tdfbudget2013.pdf
>
> Any feedback welcome, and thanks a lot to everyone for their contributions!
>
> Florian
>


--
Marc Paré
[hidden email]
http://www.parEntreprise.com
parEntreprise.com Supports OpenDocument Formats (ODF)
parEntreprise.com Supports http://www.LibreOffice.org


Florian Effenberger Florian Effenberger
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

Hi,

Marc Paré wrote on 2013-01-15 07:27:

> A question about the funding requests. Could we have information as to
> what was requested?
>
> pt-BR project (Olivier)
> QA netbooks (Björn)
> Marketing (Charles) -- I think this one is for the FB ads?

I'm Cc'ing those three. We have been working internally on the budget
first, to have some starting point, and those three requests came in.
These requests have not been decided on yet (on purpose, so the board
has no advantage over the public lists), we want to discuss this here in
public, so Olivier, Björn and Charles should elaborate on the plans. ;-)

Mea culpa, I wanted to ping them individually when the budget is public,
so they can comment, but I didn't manage yet - sorry!

Florian

Bjoern Michaelsen Bjoern Michaelsen
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

On Tue, Jan 15, 2013 at 01:48:31PM +0100, Florian Effenberger wrote:
> >QA netbooks (Björn)
> I'm Cc'ing those three. We have been working internally on the
> budget first, to have some starting point, and those three requests
> came in. These requests have not been decided on yet (on purpose, so
> the board has no advantage over the public lists), we want to
> discuss this here in public, so Olivier, Björn and Charles should
> elaborate on the plans. ;-)

The QA netbooks have already been discussed on QA Call. The idea is to have a
budget for a set of netbooks that we can give publically as prizes to our most
active QA contributors in QA marathons and triage contests.

The idea is that this will:
- motivate our current volunteers
- growth our triager community
- allow triagers who have been using one platform only to have a dedicated
  system for dual-boot Windows and Linux without any interruption of their
  daily work
- same for versions

As netbooks for testing and triaging are available now for 200-300EUR this IMHO
something well worth it. There are still some tricky details to work out
and discuss like:
- how to get them to the volunteers without too much extra cost
  (shipping/handing them over at HackFests)
- how to set the rules on 'winning' one of these without making it too complex
  or to easy to game the system

Proposals on how to fix this for the next bug triage contest/QA marathon are
most appreciated of course!

Best,

Bjoern

Olivier Hallot Olivier Hallot
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

In reply to this post by Florian Effenberger
-----BEGIN PGP SIGNED MESSAGE-----
Hash: SHA1

Hello,

Em 15-01-2013 10:48, Florian Effenberger escreveu:

> Hi,
>
> Marc Paré wrote on 2013-01-15 07:27:
>
>> A question about the funding requests. Could we have information as to
>> what was requested?
>>
>> pt-BR project (Olivier)
>> QA netbooks (Björn)
>> Marketing (Charles) -- I think this one is for the FB ads?
>
> I'm Cc'ing those three. We have been working internally on the budget
> first, to have some starting point, and those three requests came in.
> These requests have not been decided on yet (on purpose, so the board
> has no advantage over the public lists), we want to discuss this here in
> public, so Olivier, Björn and Charles should elaborate on the plans. ;-)
>
> Mea culpa, I wanted to ping them individually when the budget is public,
> so they can comment, but I didn't manage yet - sorry!
>
> Florian

https://wiki.documentfoundation.org/File:Brazil-Budget2013.pdf

We submitted the budget plan to avoid last-minute/emergency decision to
get from the BoD. Our plan involves participation on 3 major events
(FISL, CAMPUS-PARTY and LATINOWARE) as well as organizing 3 hack-fests
in 3 different cities of Brazil (TBD). Different from Europe, distances
in Brazil must to be crossed by air and we have to move one or two
people to mentor the fests.

Kind regards
- --
Olivier Hallot
Founder, Board of Directors Member - The Document Foundation
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Fundação responsável civilmente, de acordo com o direito civil
Detalhes Legais: http://www.documentfoundation.org/imprint
LibreOffice translation leader for Brazilian Portuguese
+55-21-8822-8812
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klaus-jürgen weghorn ol klaus-jürgen weghorn ol
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

In reply to this post by Bjoern Michaelsen
Hi Björn, all,
Am 15.01.2013 14:06, schrieb Bjoern Michaelsen:

> On Tue, Jan 15, 2013 at 01:48:31PM +0100, Florian Effenberger wrote:
>>> QA netbooks (Björn)
>> I'm Cc'ing those three. We have been working internally on the
>> budget first, to have some starting point, and those three requests
>> came in. These requests have not been decided on yet (on purpose, so
>> the board has no advantage over the public lists), we want to
>> discuss this here in public, so Olivier, Björn and Charles should
>> elaborate on the plans. ;-)
>
> The QA netbooks have already been discussed on QA Call. The idea is to have a
> budget for a set of netbooks that we can give publically as prizes to our most
> active QA contributors in QA marathons and triage contests.

I like the idea of making a contest, but I dislike to limit it on QA.
What about l10n, documentation, marketing, design and others? Let's do
and budget a volunteer contest or even one (or more) prize(s) will be
drawn by all contributors. Maybe we can find sponsors for some more prizes.


--
Grüße
k-j

marcpare4 marcpare4
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

In reply to this post by Bjoern Michaelsen
Le 2013-01-15 08:06, Bjoern Michaelsen a écrit :

> On Tue, Jan 15, 2013 at 01:48:31PM +0100, Florian Effenberger wrote:
>>> QA netbooks (Björn)
>> I'm Cc'ing those three. We have been working internally on the
>> budget first, to have some starting point, and those three requests
>> came in. These requests have not been decided on yet (on purpose, so
>> the board has no advantage over the public lists), we want to
>> discuss this here in public, so Olivier, Björn and Charles should
>> elaborate on the plans. ;-)
>
> The QA netbooks have already been discussed on QA Call. The idea is to have a
> budget for a set of netbooks that we can give publically as prizes to our most
> active QA contributors in QA marathons and triage contests.
>
> The idea is that this will:
> - motivate our current volunteers
> - growth our triager community
> - allow triagers who have been using one platform only to have a dedicated
>    system for dual-boot Windows and Linux without any interruption of their
>    daily work
> - same for versions
>
> As netbooks for testing and triaging are available now for 200-300EUR this IMHO
> something well worth it. There are still some tricky details to work out
> and discuss like:
> - how to get them to the volunteers without too much extra cost
>    (shipping/handing them over at HackFests)
> - how to set the rules on 'winning' one of these without making it too complex
>    or to easy to game the system
>
> Proposals on how to fix this for the next bug triage contest/QA marathon are
> most appreciated of course!
>
> Best,
>
> Bjoern
>
>

Thanks Bjoern,

Re: Shipping, A suggestion could be to -- we should be able to buy and
deliver using our TDF members' help. For example, if awarding to anyone
in my geographic location (Waterloo-Toronto Canada), I could make either
a trip out to deliver and award OR make arrangements for purchase and
deliver locally. The member in this instance could represent the TDF for
the award.

Great idea for the QA and enticement to join.

Cheers,

Marc

--
Marc Paré
[hidden email]
http://www.parEntreprise.com
parEntreprise.com Supports OpenDocument Formats (ODF)
parEntreprise.com Supports http://www.LibreOffice.org


marcpare4 marcpare4
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

In reply to this post by klaus-jürgen weghorn ol
Hi KJ

Le 2013-01-16 03:08, klaus-jürgen weghorn ol a écrit :

> I like the idea of making a contest, but I dislike to limit it on QA.
> What about l10n, documentation, marketing, design and others? Let's do
> and budget a volunteer contest or even one (or more) prize(s) will be
> drawn by all contributors. Maybe we can find sponsors for some more prizes.
>

FYI, there was a note sent to all of these groups for budgetary
requests. You can find these notes on all of their lists. Most of them
submitted no requests. The groups were pinged a total of 3 times. The
most recent requests may be found on our wiki.[1]

You can find the posts on each of the lists by searching on the term
"funding".

Cheers,

Marc

[1] https://wiki.documentfoundation.org/Marketing/Funding_Priorities



--
Marc Paré
[hidden email]
http://www.parEntreprise.com
parEntreprise.com Supports OpenDocument Formats (ODF)
parEntreprise.com Supports http://www.LibreOffice.org


klaus-jürgen weghorn ol klaus-jürgen weghorn ol
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

Am 16.01.2013 16:01, schrieb Marc Paré:

> Hi KJ
>
> Le 2013-01-16 03:08, klaus-jürgen weghorn ol a écrit :
>
>> I like the idea of making a contest, but I dislike to limit it on QA.
>> What about l10n, documentation, marketing, design and others? Let's do
>> and budget a volunteer contest or even one (or more) prize(s) will be
>> drawn by all contributors. Maybe we can find sponsors for some more
>> prizes.
>>
>
> FYI, there was a note sent to all of these groups for budgetary
> requests. You can find these notes on all of their lists. Most of them
> submitted no requests. The groups were pinged a total of 3 times. The
> most recent requests may be found on our wiki.[1]
>
> You can find the posts on each of the lists by searching on the term
> "funding".

I know the requests. It is ok for me when Björn as QA requests the
budget for QA.
My opinion isn't about the QA budget but about the contest and about
community.
I think it isn't a good signal to do a contest with prizes for a part of
the community only. If we do a contest for QA we should also do a
contest for other parts of community, either in one or in different
contests.

Our big point is the community and as I remember one of our first items
for marketing for the next time. This should lead us not to priorize a
part of community.

 > [1] https://wiki.documentfoundation.org/Marketing/Funding_Priorities

And there you find no hint about a contest for QA. And so my only
intention was to complete Björn's idea for the whole community.

Just my 2€cts.

--
Grüße
k-j

sophi sophi
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

Hi all,
On 16/01/2013 18:09, klaus-jürgen weghorn ol wrote:

> Am 16.01.2013 16:01, schrieb Marc Paré:
>> Hi KJ
>>
>> Le 2013-01-16 03:08, klaus-jürgen weghorn ol a écrit :
>>
>>> I like the idea of making a contest, but I dislike to limit it on QA.
>>> What about l10n, documentation, marketing, design and others? Let's do
>>> and budget a volunteer contest or even one (or more) prize(s) will be
>>> drawn by all contributors. Maybe we can find sponsors for some more
>>> prizes.
>>>
>>
>> FYI, there was a note sent to all of these groups for budgetary
>> requests. You can find these notes on all of their lists. Most of them
>> submitted no requests. The groups were pinged a total of 3 times. The
>> most recent requests may be found on our wiki.[1]
>>
>> You can find the posts on each of the lists by searching on the term
>> "funding".
>
> I know the requests. It is ok for me when Björn as QA requests the
> budget for QA.
> My opinion isn't about the QA budget but about the contest and about
> community.
> I think it isn't a good signal to do a contest with prizes for a part of
> the community only. If we do a contest for QA we should also do a
> contest for other parts of community, either in one or in different
> contests.
>
> Our big point is the community and as I remember one of our first items
> for marketing for the next time. This should lead us not to priorize a
> part of community.
>
>> [1] https://wiki.documentfoundation.org/Marketing/Funding_Priorities
>
> And there you find no hint about a contest for QA. And so my only
> intention was to complete Björn's idea for the whole community.

I agree with you. The issue is that several projects are not structured
like the QA one, or for the NL projects, are disseminated over several
tasks that are not specifics to one subproject and so they don't see how
to answer/handle such a request for funds.
You idea, or Björn one, is very good, but need some organization before
being submitted to the rest of the community. Mostly it's a matter of
close communication with the projects.

Kind regards
Sophie

--
Sophie Gautier <[hidden email]>
Tel:+33683901545
Membership & Certification Committee Member - Co-founder
The Document Foundation

Cor Nouws Cor Nouws
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

In reply to this post by klaus-jürgen weghorn ol
klaus-jürgen weghorn ol wrote (16-01-13 18:09)
> [...]
> I think it isn't a good signal to do a contest with prizes for a part of
> the community only. If we do a contest for QA we should also do a
> contest for other parts of community, either in one or in different
> contests.

Yes of course.
I think that every part of the community that comes up with a well
funded idea, will find a warm welcome.
Now Bjoern worked on a plan for the QA group. He sees the need to foster
and stimulate that work from nearby, so probably got inspired ;-)


--
  - Cor
  - http://nl.libreoffice.org
  - www.librelex.org


Bjoern Michaelsen Bjoern Michaelsen
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

In reply to this post by Bjoern Michaelsen
Hi,

On Tue, Jan 15, 2013 at 02:06:19PM +0100, Bjoern Michaelsen wrote:
> The QA netbooks have already been discussed on QA Call. The idea is to have a
> budget for a set of netbooks that we can give publically as prizes to our most
> active QA contributors in QA marathons and triage contests.

A few addition given the discussion:
We will likely lend the netbooks to a set of QA volunteers. And those machines
are not intended to let our QA volunteers play Starcraft, but to be able to
triage -- possibly on multiple platforms -- without busting their usual work
machine.

Why only QA? Because QA did organize quite a few events (Bug Hunting Sessions,
QA Marathons, QA Wochenende) making me confident they have the manpower to
organize this. I did hard work to support Rainer, Joel, Florian and other to
get QA rolling over the last year. Once other parts of the project get there,
the same applies to them -- I am confident at that point they will file their
own budget requests.

Note also this is an opportunity that presented itself: E.g. for developers we
cant easily do this as a developer machine for LibreOffice is quite a bit more
expensive.

Best,

Bjoern

jmadero jmadero
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

On Thu, Jan 17, 2013 at 6:38 AM, Bjoern Michaelsen <[hidden email]> wrote:
Hi,

On Tue, Jan 15, 2013 at 02:06:19PM +0100, Bjoern Michaelsen wrote:
> The QA netbooks have already been discussed on QA Call. The idea is to have a
> budget for a set of netbooks that we can give publically as prizes to our most
> active QA contributors in QA marathons and triage contests.

A few addition given the discussion:
We will likely lend the netbooks to a set of QA volunteers. And those machines
are not intended to let our QA volunteers play Starcraft, but to be able to
triage -- possibly on multiple platforms -- without busting their usual work
machine.

Why only QA? Because QA did organize quite a few events (Bug Hunting Sessions,
QA Marathons, QA Wochenende) making me confident they have the manpower to
organize this. I did hard work to support Rainer, Joel, Florian and other to
get QA rolling over the last year. Once other parts of the project get there,
the same applies to them -- I am confident at that point they will file their
own budget requests.

Note also this is an opportunity that presented itself: E.g. for developers we
cant easily do this as a developer machine for LibreOffice is quite a bit more
expensive.

Best,

Bjoern


We will be discussing this tomorrow during our QA call if anyone wants to join. We are still in the early stages of developing the time frame, rules, etc... for the contest but hope to be done by Beta or RC of 4.1.

As for the other comments, I think the main point is that the BoD is open to suggestions, feedback and comments from any group within the project. This being said, QA shouldn't be blamed for developing a clear goal and strategy to reach this goal and then presenting it to the BoD. At that point it's the BoD's job to determine if the request is valid. I am almost positive that this would apply to any group within the project and if the group could show that they were a) able to manage their request and b) had a clear goal and plan to achieve it, the BoD would have an open mind to most proposals. To me this is the foundation of our community.


Best Regards,
Joel


--
Joel Madero
LibO QA Volunteer

jmadero jmadero
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Re: 2013 budget draft - TDF Budget as of 2013-01-14

Just wanted to correct myself, I didn't mean to say "blamed", what I meant to say is "we should encourage groups to be equally proactive. Instead of thinking that QA will be seen as favorites or some other such thing, we should make it clear that we support our community always and we always support those who develop clear and well thought out strategies"

That's all, thanks again all.

Best Regards,
Joel


On Thu, Jan 24, 2013 at 10:44 AM, Joel Madero <[hidden email]> wrote:
On Thu, Jan 17, 2013 at 6:38 AM, Bjoern Michaelsen <[hidden email]> wrote:
Hi,

On Tue, Jan 15, 2013 at 02:06:19PM +0100, Bjoern Michaelsen wrote:
> The QA netbooks have already been discussed on QA Call. The idea is to have a
> budget for a set of netbooks that we can give publically as prizes to our most
> active QA contributors in QA marathons and triage contests.

A few addition given the discussion:
We will likely lend the netbooks to a set of QA volunteers. And those machines
are not intended to let our QA volunteers play Starcraft, but to be able to
triage -- possibly on multiple platforms -- without busting their usual work
machine.

Why only QA? Because QA did organize quite a few events (Bug Hunting Sessions,
QA Marathons, QA Wochenende) making me confident they have the manpower to
organize this. I did hard work to support Rainer, Joel, Florian and other to
get QA rolling over the last year. Once other parts of the project get there,
the same applies to them -- I am confident at that point they will file their
own budget requests.

Note also this is an opportunity that presented itself: E.g. for developers we
cant easily do this as a developer machine for LibreOffice is quite a bit more
expensive.

Best,

Bjoern


We will be discussing this tomorrow during our QA call if anyone wants to join. We are still in the early stages of developing the time frame, rules, etc... for the contest but hope to be done by Beta or RC of 4.1.

As for the other comments, I think the main point is that the BoD is open to suggestions, feedback and comments from any group within the project. This being said, QA shouldn't be blamed for developing a clear goal and strategy to reach this goal and then presenting it to the BoD. At that point it's the BoD's job to determine if the request is valid. I am almost positive that this would apply to any group within the project and if the group could show that they were a) able to manage their request and b) had a clear goal and plan to achieve it, the BoD would have an open mind to most proposals. To me this is the foundation of our community.


Best Regards,
Joel


--
Joel Madero
LibO QA Volunteer




--
Joel Madero
LibO QA Volunteer

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